Cataloguing and database creation
We capture box and file contents, including detailed audits where needed, then record the information in Box Clever so it can be searched and traced.
From archive to access
Our services
Practical support throughout the life of a record.
Total Data Management combines secure physical storage, detailed data capture, transport, imaging and controlled destruction. Services can be used together or tailored to a specific requirement.
01 / Catalogue and control
Catalogue and control
Box Clever®
Our online portal gives authorised clients access to stock information, requests, history, reports and financial details.
Read more →02 / Store and retrieve
Store and retrieve
Box storage
Off-site box storage frees space on your premises. Barcode records track boxes as they enter, move through and leave our archive.
File management
Individual file or matter references can be logged and managed independently, supporting physical delivery or secure imaging.
Deliveries and collections
Our transport service covers the UK, with scheduled and next-day options. Company vehicles and employees follow documented procedures and barcode controls.
03 / Make information available
Make information available
Secure imaging and scanning
Records can be retrieved and scanned for authorised access through Box Clever. Our scanning bureau can also undertake larger conversion projects.
04 / Retain or dispose
Retain or dispose
Certified destruction
Destruction is controlled through agreed dates and client authorisation, with a certificate generated when the work is complete.
Records management consultancy
We review existing arrangements and recommend practical, cost-conscious ways to improve identification, access and retention.
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